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How likely am I to search for something like that with the system search? Not much.Īfter email newsletters that I did want to read had languished in my inbox for weeks and weeks, to the point where I didn’t even see them anymore, I emailed them into Evernote. Sure, they’ll be there if I search my gmail for them, but how likely is that? Or maybe I save them on my computer – but how many pdfs are sitting on my hard drive that I’ve forgotten about? Lots. #HOW TO USE EVERNOTE AS A HELPDESK APPLICATION ARCHIVE#Often, they just sit in my inbox for way too long, until I get into “declutter the inbox” mode and just archive them all. #HOW TO USE EVERNOTE AS A HELPDESK APPLICATION PDF#I sometimes receive email newsletters or free pdf books that I want to read, but not right now. I haven’t done this myself yet, but it’s on my summer to-do list. If the year’s lessons and records are each in their own notebook, then you can tag each note with the student to whom it applies and be able to pull up that student’s tag to see what they’ve done all through the years. If you’re using Evernote to keep school records (something we’ll talk about more in coming weeks), then you can use tags for each student to mark what they’ve done and have a running transcript of sorts. ![]() Use them to mark which records or lists apply to which students. It’s a lot faster to simply adjust a single list (that’s in the shortcut bar!) than go through and make sure tags are correct across the entire collection.Ģ. Mostly, I now just keep a running note in a “Current” notebook of what plates I currently have spinning, and go refer to the specific note if I need to. However, that system takes a surprising amount of upkeep ensuring the right notes always do have that tag. ![]() When I’m really on the ball – that’s actually not all that often, believe me – I have all the projects I’ll be working on this interval marked with a “current” tag, so during a weekly review I can pull that tag up and see what’s there. Use them to mark which project notes are currently in progress. There are two possible use cases I see for tags:ġ. Using the search feature is a much better, more reliable way, because it doesn’t require you to maintain consistency over time with tagging. Unless you have a real plan for how they are useful – how they’d help you pull up related notes that you want to keep in different notebooks – then just don’t use them. Tags are a tempting feature, but one that I’ve found less useful overall. If you want to learn more power search options, here’s the Evernote help guide for search. There are many more search tips they become particularly handy as your Evernote collection grows and searches end up pulling up 50 or more notes each. I’ve created this short video tutorials to show you how quick and easy it is to do: But why print them at all? Instead, pop them into Evernote and keep them searchable and accessible. More and more of the free printables online are being made so that you can edit them on your computer before printing. Making a digital management system won’t make a crafty mess and, by the end of the project, will reduce or eliminate your paper clutter instead of merely containing it.Īnd now, there’s a way to make your Evernote notes just as pretty as the colorful printables: editable PDFs. #HOW TO USE EVERNOTE AS A HELPDESK APPLICATION FULL#If you have a smartphone, a tablet, or a laptop, why not use them to their full potential? Why add a heavy, clumsy binder or file crate if you already have the gadgets? You can keep many more lists, much more information, have it all be easier to find, all while taking up less space than if you kept those papers, much less if you made and printed more and more. Moreover, the digital version is the frugal option if you already have the tools. What the digital version lacks in cuteness, however, it makes up for in accessibility and versatility. ![]() None of the paper systems I ever put together looked half so nice as pictures online. Certainly a paper-based binder can be prettier than digital version – for some people. There are numerous blogs and pins out there with pictures of beautiful paper organization systems. ![]()
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